In order to compliment the range of services that Lockharts already offer, we have launched a company secretarial service, specially tailored for NHS provider companies. While other agencies offer company secretarial services, we have identified a need for a specialist service which meets the particular and complex requirements of NHS providers.
As you may be aware, private limited companies are no longer required to have a company secretary. In the absence of a company secretary, the directors must fulfil company secretarial functions. Failure to comply with statutory filing requirements can carry serious (and, in some cases, criminal) penalties. Whether or not your company has a company secretary, our service is designed to relieve you of the administrative burden of meeting statutory deadlines and complying with filing requirements. This leaves you to concentrate on the business of providing health care services.
To meet the differing needs of our corporate clients we offer:
1. The Standard Compliance Package; and
2. The Enhanced Compliance Package.
The Standard Compliance Package
This includes:
- Filing the Annual Return;
- Reminding companies to prepare their statutory accounts;
- Filing the statutory accounts;
- Filing company resolutions; and
- Completing and filing statutory forms for changes of director details, share allotments1, change of registered office etc.
Standard Compliance Package Cost: £800 per annum + VAT
Please note that the Standard Compliance Package is a purely administrative service and does not include legal advice.
The Enhanced Compliance Package
This includes the services included in the Standard Compliance Package plus:
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Acting as the company’s Registered Office (subject to Post Office restrictions);
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Maintaining the statutory registers;
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Assisting with share allotments and transfers and helping to ensure that shares are allotted and transferred in accordance with the Companies Acts and the NHS provider conditions2;
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Providing members and auditors (if any) with formal notice of meetings;
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Providing standard board minutes and company resolutions on statutory matters3; and
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Up to two hours’ telephone advice per annum4.
Enhanced Compliance Package Cost: £1,500 per annum + VAT
SPECIAL OFFER
Lockharts is offering discounted rates for the first year only to companies incorporated by Lockharts or companies who have instructed Lockharts to prepare tailored constitutional documents as follows:
Standard Compliance Package Special Offer: £600 + VAT
Enhanced Compliance Package Special Offer: £1,200 + VAT
If you require a tailored company secretarial service we would be happy to discuss your specific requirements and build a proposal around your company’s needs.
Terms and Conditions
The usual Lockharts Terms and Conditions and Client Care Policy apply except as varied by this specification. A copy can be obtained from the Lockharts office.
The fee is payable in two instalments. Invoices will be issued on or prior to commencement of the service and on or around the sixth month after commencement of the service. Invoices are payable within 14 days.
Either party may terminate the service at the end of the one-year package on three months’ advance written notice.
Lockharts may terminate the service if the client fails to provide clear and timely instructions or fails to respond adequately and promptly to requests from Lockharts for information or action which is necessary to the provision of the service.
Lockharts reserves the right to increase fees. The client may terminate the service within one month of being advised of an increase in the fees.
Please note that in providing the above services, Lockharts is not acting as a company director and is not liable for any loss caused as a result of any company director failing to comply with his legal duties.
The above services are offered to private companies only.
Lockharts cannot accept liability for any consequential loss, nor for any loss arising from the company’s failure to respond in a timely manner to requests from Lockharts for instructions or information. Please note that Lockharts’ liability is limited to £4 million.
[1] This service includes completing and filing statutory forms for (a) share allotments to up to four people at a time on two occasions each year or (b) transfers of up to 20 individual shareholdings each year. If there are more frequent or more complex allotments or transfers over and above this quota we would provide you with a separate estimate of costs. Please note that this service does not include the preparation of board minutes or resolutions or any other paperwork associated with the allotment or transfer of shares other than the statutory forms.
[2] This service includes producing the paperwork for (a) allotment of shares to up to four people at a time on three occasions each year or (b) transfers of up to 30 individual shareholdings each year. If there are more frequent or more complex allotments or transfers over and above this quota we would provide you with a separate estimate of costs. This service includes preparation of share application and transfer forms, board minutes and resolutions and issue of share certificates.
[3] We will prepare and file standard board minutes and resolutions dealing with statutory compliance issues (such as the adoption of new Articles of Association, change of Registered Office etc). Where the matter is non-standard, we will provide a separate estimate of costs.
[4] Please note that this service includes telephone advice only. Written advice is chargeable separately and an estimate will be provided if this is required.
